How To Organize A Successful Office Relocation
Office relocating is sometimes a necessary evil. Moving to a new office may have great consequences for your business, but the process itself can be dreary and troublesome if not planned properly. In order to avoid this, follow these general guidelines to identify and solve the main issues that usually occur during an office removal.
Take into account that moving an office is much more complex than most people think. It is hence vital to start planning between three and four months in advance. Not only will this allow you to be able to foresee any major problems that may arise, but also you and your employees or colleagues won’t get as stressed if things are not done on a rush or are not partly improvised.
Members of staff have to pack their own stuff. It’s the best way for each one to keep their belongings under control and make sure the important things are packed appropriately. Make clear to the staff that this will be as good a chance as it can get to dispose of all the unnecessary items. Everything that is no longer needed or wanted must be disposed of. This will save a lot of hard work and will make better use of the space in the new premises. Of course, your employees should be given special receptacles for the extra rubbish they will produce as the usual paper bins may prove insufficient.
It’s also a great chance to buy new equipment. It can be delivered directly to the new office, preferably on a different, earlier day, of course. This means less big items to move around town. You can then sell the old equipment.
Choose your office removal firm carefully. Please note that it is better to find one that is familiar with the area you’re relocating to. For instance, search for office removals in London if that’s where you intend to relocate to. Have someone from the office removal company to come to your old and new offices to see what the main difficulties will be, give an estimate of time and budget, and give you some specific advice on how to operate in your case. Pay special attention to any delicate equipment such as computers, copy machines, etc.
Try to give them priorities according to your business activity. For example, maybe what you need uninstalled last and reinstalled first is the landlines or the Internet so that the interruption of your usual work is minimal. Maybe it’s better to have that ready first and leave filing cabinets for later, for instance.
Try to move on a weekend to disrupt your business as little as possible. Most removal companies are used to this and should agree to do it without much trouble. If your company operates on weekends as well, then you should ascertain whether the disruption would be smaller or not.
The last tip is a patently obvious one, but follow the advice of the removal firm. After analyzing your case and locating the main issues and concerns, they will know how to cater for the particularities of your case and how the move can be handled better. And that’s what you’re paying them for, after all!
Removal Experts have been providing London office removals for over 6 years.